Xanterra Leisure Holding, LLC

  • Summer '18 Relief Night Auditor and Relief Night Coordinator

    Job Locations US-OR-Crater Lake
    Posted Date 2 weeks ago(4/7/2018 2:24 PM)
    Requisition ID
    2018-15830
    Category
    Rooms/Lodging
  • Overview

    Crater Lake Lodge Starry Night

     

    Do you prefer to work overnight shifts?? Do you have a valid U.S. driver's license?

     

    Come live and work at Crater Lake!

     

    We are actively a Relief Night Auditor/Relief Night Coordinator for our Summer 2018 Team who are looking to take a break from the daily grind and step into the peaceful environment of one of the world's oldest national parks.

     

    Our operation features 2 separate areas within the Park - Rim Village and Mazama Village. We have 3 dining facilities, 3 retail outlets, a campground, cabins, and lodge. We also offer daily boat tours for our guests.

     

    Southern Oregon offers diverse recreational opportunities for your days off - we have deserts, rainforests, mountains, marshes, and the Pacific Ocean is only a few hours away. Of course, the gem of the entire region is Crater Lake!

    Responsibilities

    Summary: The Relief Night Auditor/Relief Night Coordinator is a full time, seasonal position. This is a great position for a candidate who doesn't like to be stuck doing the same job all week! Job Descriptions for both the Night Auditor and Night Coordinator are provided below. 

    Essential Duties and Responsibilities:

    For Night Auditor Shifts:

     

    -Performs all duties with the ultimate goal of providing exemplary guest service.

    -Communicates via radio, phone, and email throughout the night (usually 10pm-7am) to act as "base" for communications, for both Rim Village and Mazama Village, whether they be guest requests, fire alarm responses, NPS inquiries, medical calls, etc.; handles all communications with professionalism and poise. Cooperates with the Night Coordinator to ensure safety and service for all, including dorm residents.

    -Registers guests while receiving and posting proper payment and finalizing guest accounts at checkout.

    -Assigns guest accommodations, issues keys; follows Company guidelines to ensure guest safety.

    -Assists guests with making additional reservations, including boat tours or at other properties.

    -Answers phones and radio in specific timeframe; follow guidelines and uses correct greetings and etiquette.

    -Accepts and tracks any packages, luggage, or other items that are delivered to the workspace. Follows all procedures for distributing these items to the appropriate/authorized person(s).

    -Takes, records, and relays messages accurately, thoroughly, and legibly.

    -Documents any guest complaints or incidents on appropriate forms.

    -Maintains complete knowledge of and complies with all front office policies, procedures, and standards.

    -Maintains constant, accurate, and positive communications with all members of Housekeeping and/or Campground staff to track inspected rooms/sites and accuracy of rooms list(s) in Opera system.

    -Reports to the Front Office, or Front Desk, Manager in all areas of lodging systems, policies and procedures.

    -Reports to the Manager regarding customer service needs. Ensures that all complaints are addressed immediately and rectified prior to the guest leaving Crater Lake.

    -Develops and maintains positive relationship with all NPS personnel.

    -Maintains positive and professional communications at all times, with all persons, face-to-face, via phone, via email, and via radio.

    -Performs all functions in Opera System accurately, consistently, and efficiently. Seeks and accepts guidance and correction from Manager and Accounting department in an open and positive manner.

    -Maintains open and positive communications with other departments to ensure coordination and efficiency of hotel activities, functions, and operations.

    -Maintains open and positive communications with Maintenance department to ensure any issues are resolved in a timely manner.

    -Answers inquiries pertaining to hotel policies, services, and reservations for rooms, tour/transportation needs and outside activities.

    -Greets VIP guests and keeps Manager informed of all unusual or important happenings.

    -Seeks to resolve guest relation problems skillfully with willingness and desire to understand a guest's viewpoint. Coordinates with the Manager or Location Manager so that they may make any necessary billing adjustments to ensure that the guest is satisfied before they leave Crater Lake.

    -Follows all procedures as they pertain to groups and tours. Ensures folios are handled accurately and efficiently. May include meeting group tour escorts, tour check-in, collecting money and fees, preparing vouchers, and rooming lists.

    -Follows all cash handling procedures per Accounting policies. Responsible for a cash bank. Follows all payment processing procedures to ensure accounting accuracy.

    -Acts as the secondary eyes and ears of public safety for the operation.

    -Has, or obtains upon arrival, knowledge of Crater Lake National Park and all of its facilities and activities to ensure information passed to guests is informative and accurate.

    -Adheres to all Company uniform and appearance standards at all times.

    -Provides constructive feedback to management to ensure maintenance, safety, and efficiency needs within facilities are communicated.

    -Maintains working knowledge of emergency fire evacuation and safety procedures.

    -Follows all NPS lost and found policies at all times.

    -Follows all PCI compliance guidelines and policies. Protects guest confidentiality at all times, including any information that may be used to access guest internet.

    -Prepares folios for the following morning checkout process as directed by the Front Office Manager.

    -Prepares reports, statement, folios, and any other requested items for the following day.

    -Cleans Great Hall or other public areas around the front desk as needed or requested.

    -Audits all sales reports or other supporting documentation as turned in by Lodge departments, makes corrections as necessary.

    -Posts corrections to room charges; posts other payments to ensure guests are charged correctly.

    -Provides accurate and timely summaries of daily sales for Crater Lake Lodge.

    -Works alone throughout the entire night with no supervision.

    -Facilitates communications with the Manager On Duty as required.

    -Performs all duties with consideration of the Company’s environmental commitment.

    -Performs all duties with respect to the Company’s Core Values, Mission Statement, and guest service standards.

    -Performs other duties as assigned, including working in other departments, with positivity and professionalism.

     

    For Night Coordinator Shifts:

    -Treats employees as “internal guests”.

    -Adheres to Company uniform and appearance standards at all times.

    -Maintains thorough, accurate, objective, and professional nightly log of all activities throughout shift. Communicates log via email to Human Resources (HR) Manager.

    -Communicates via radio, phone, and email throughout the night (10pm-7am) to act as initial contact for communications, for both Rim Village and Mazama Village, whether they be guest requests, fire alarm responses, National Park Service (NPS) inquiries, medical calls, etc.; handles all communications with professionalism and poise.

    -Cooperates with the Guest Service Night Auditor to ensure smooth communications amongst all relevant parties including NPS, Manager on Duty, and HR Manager.

    -Relieves Guest Service Night Auditor for their 30 minute break each night excepting during emergency situations which would take precedence.

    -Answers phones and radio in specific timeframe; follow guidelines and uses correct greetings and etiquette.

    -Adheres to Company policy by refraining from usage of personal device(s) while on duty.

    -Acts as the secondary eyes and ears of public safety for the operation.

    -Documents any guest complaints or incidents on appropriate forms.

    -Develops and maintains positive relationship with all NPS personnel.

    -Maintains positive and professional communications at all times, with all persons, face-to-face, via phone, via email, and via radio.

    -Performs all duties reliably, independently, and productively with little to no supervision.

    -Maintains high level of integrity and attention to detail at all times.

    -Ensures adequate sleep is achieved during the day so as to remain awake throughout the night; never sleeps on duty.

    -Establishes and maintains good working relationship with Residence Coordinators.

    -Develops respectful and professional relationship with residents.

    -Learns names of residents so as to build rapport and accurately report issues.

    -Enforces the “no alcohol in common areas” policy. Reports issues in nightly log.

    -Maintains up-to-date knowledge of those employees who are under 21 via the weekly Under 21 Report. Reports minors in possession immediately. Reports anyone known to have provided alcohol to a minor immediately.

    -Adheres to Company policy as it pertains to respecting privacy and boundaries.

    -Actively deescalates any elevated or potentially elevated situation using words; never uses or threatens to use physical contact.

    -Calls NPS for assistance in all elevated or potentially elevated situations involving both guests and residents alike.

    -Reports all issues in log with fairness, consistency, accuracy, timeliness, and objectivity.

    -Contacts NPS Law Enforcement, EMTs, Manager on Duty, and Human Resources when appropriate in an immediate or timely manner.

    -Radios Guest Service Night Auditor who will then contact the appropriate person via phone.

    -Dials 9-911 as appropriate.

    -Calls NPS Law Enforcement via 9-911 immediately in emergency situations.

    -Immediately reports any evidence of illegal activity or violation of policy directly to management and NPS.

    -Monitors all areas for safety or maintenance issues including trip hazards, smoke and fire, gas odors, disrepair, plumbing or electrical issues, etc. Reports issues appropriately according to seriousness and/or need for attention.

    -Routinely checks fire extinguishers, fire exits, and removes anything blocking emergency access.

    -Immediately notifies the Manager on Duty of any serious irregularities, concerns, or emergency medical calls.

    -Investigates any guest or employee complaints. Reports as necessary to the Manager on Duty, NPS, or HR Manager.

    -Follows all federal and state laws, as well as Company policy, while operating Company vehicle(s).

    -Maintains cleanliness of Company vehicle at all times.

     

    Supervisory Responsibilities: None.

    Qualifications

    Qualifications, Experience, Physical Demands:

    -Given the isolated nature of the graveyard shift, overnight employees must perform all duties efficiently and accurately at all times with little to no supervision.

    -Previous experience in seasonal hospitality, especially National Park(s), highly preferred.

    -Working knowledge of Opera System highly preferred.

    -Ability to remain positive and upbeat with little to no social stimulus highly preferred.

    -Ability to communicate effectively and accurately in a diverse environment.

    -Relevant degree or equivalent experience highly preferred.

    -Knowledge of Crater Lake National Park highly preferred.

    -High level of integrity.

    -Demonstrated ability to work in an organized, detail-oriented, accurate, efficient, and personable manner at all times.

    -Ability to remain flexible and teamwork-oriented.

    -Working knowledge of Microsoft office and other administrative tools, such as fax/scan equipment, highly preferred.

    -Physically able to: remain awake and alert and work productively on overnight shift, perform all duties in various weather conditions, repeatedly climb and descend stairs throughout workday, stand in a small area for up to several hours in a single shift, perform all duties while only getting only those breaks as required by Oregon state law, lift up to 15 pounds, perform duties on computer screen throughout entire shift, bend/stretch/reach/lift as required throughout the workday.

     

    EEO/AA/M/F/Disabled/Veterans

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