Xanterra Leisure Holding, LLC

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Summer 2018 Clerical Positions

Summer 2018 Clerical Positions

Requisition ID 
2017-15159
Job Locations 
US-WY-YELLOWSTONE
Posted Date 
10/26/2017
Category 
Rooms/Lodging

More information about this job

Overview

If you apply for a Clerical position, your application will be considered for one of the positions below.  Applicants are assigned to jobs based on their level of experience.  Please make sure you list all relevant experience on your application!

 

These seasonal positions typically run from April to October.

 

 

Food and Beverage Office Assistant

Keeps the operation going behind the scenes! This position is responsible for many of the daily administrative duties for the Food & Beverage office on location, including employee payroll and sales reports.

 

Housekeeping Office Assistant

The Housekeeping Office Assistant in Yellowstone is responsible for coordinating the daily happenings in the Housekeeping Department on location. Duties include generating reports, completing payroll, maintaining repair and tip logs, and light cleaning in the office.

 

 

 

 

 

Responsibilities

  • Perform general office duties as required including professional telephone interaction, file maintenance, mail pick-up and drop-off.
  • Record employee transfers and changes in a timely manner, by communicating and following up with location Personnel Manager and Food and Beverage Manager.
  • Approve all hourly time daily and submit accurate information to the Payroll office.
  • Calculate daily labor costs: monitoring and approving hours in the Kronos system, recording time daily, completing Excel spreadsheets daily, tracking of overtime and training hours, submitting completely balanced daily and weekly payroll figures to the F&B Support office by 10:00 a.m. each day.
  • E-mail labor standards and labor costs to the Location Manager's office and the Support Staff office daily.
  • Identify and communicate unusual time occurrences to the F&B Manager.
  • Prepare punch detail reports daily and weekly.
  • Enter and approve tips/gratuities in the Kronos system.
  • Follow-up on payroll problems for Food and Beverage employee with the Manager, F&B Field Administration.
  • Maintain accurate information and reports: gratuity and tip reports, employee staffing, overtime report, special audits as needed, and sales tracking.
  • Efficiently complete duties on the computer: Kronos timekeeping, Microsoft Excel spreadsheets, Outlook duties.
  • Maintain up-to-date employee profiles on each Food and Beverage employee.
  • Maintain a neat and organized work area.
  • Maintain positive and effective communication with all Food and Beverage supervisors and employees.
  • Maintain confidential information.
  • Report to work at 6:00 a.m. in appropriate professional attire to begin daily work.
  • Distribute employee paychecks on payday.
  • Other duties as requested.
  • Follow Company and departmental environmental practices to minimize wasted energy and resources.
  • Follow Company and departmental safety practices to minimize risk to self and others.
  • Follow Company and departmental policies and procedures. Hold crew members accountable for the same.

Qualifications

  • Ability to accurately enter payroll related data.
  • Ability to use a computer system and printer.
  • Ability to use a calculator.
  • Ability to audit and correct payroll reporting information.
  • Ability to prioritize workload and work in a hectic work environment.
  • Ability to learn quickly.
  • Ability to positively and effectively communicate with co-workers.
  • Ability to react in a professional and flexible manner.

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